Practice & Marketing Assistant

About Allen Matkins

For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government.  Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent environmental and natural resources, land use, litigation, corporate, tax, labor and employment, and bankruptcy/restructuring practices which allow us to partner with clients across myriad industries and markets. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

The Practice & Marketing Assistant provides comprehensive administrative, practice management, business development, and marketing support to designated partners. The Practice & Marketing Assistant plays a key role in helping partners stay organized, responsive, and efficient in managing client matters, business development efforts, and marketing initiatives, while also collaborating closely with the Marketing and Business Development team on important firm projects. This position is currently an onsite role.

Essential Duties and Responsibilities:

Administrative & Scheduling Support

• Manage complex calendars and coordinate internal and external meetings, client appointments, and travel
• Monitor emails and help triage or follow up on client communications as needed
• Maintain task lists and help track deadlines and action items

Marketing & Social Media

• Support marketing efforts, including drafting or posting to social media platforms (LinkedIn, etc.) for partners’ personal accounts
• Maintain meticulous records of outreach to clients and prospects utilizing contact databases, and support client outreach or engagement campaigns
• Assist with coordination and preparation of pitches, proposals and other online marketing material with department guidance
• Update attorney biographies
• Help maintain the firm’s CRM database (e.g. InterAction), ensuring accuracy of client and contact information
• Support client events and sponsorship activities, including logistics and follow up tracking
• Proactively monitor key target’s news and activities
• Prepare weekly status reports or summaries for each partner’s portfolio development
• Track metrics around engagement, new opportunities, and ongoing initiatives
• Facilitate regular in-person meetings and follow ups with partners to ensure execution and progress of strategic business development and marketing initiatives

Education and/or Experience:

High school diploma or equivalent required; college degree strongly preferred. 1-3 years of experience in an executive assistant, legal assistant, or similar administrative role. Experience in a legal or professional services environment preferred. Experience in Commercial Real Estate a plus.

Qualifications:

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook and CoPilot
• Proficiency with posting to, and engaging on, leading social media platforms
• Comfortable using marketing and CRM tools (e.g., InterAction, HubSpot, Foundation, Smartsheet, etc.)
• Ability to define problems, collect data, establish facts and draw valid conclusions
• High level of discretion and professionalism, especially with confidential information
• Self-starter, proactively anticipates needs and manages multiple priorities independently
• Detail-oriented and process-driven
• Personable and professional in client interactions
• Tech-savvy with a willingness to learn new tools or platforms

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

California Consumer Privacy Act

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.

Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $50,000.00- $70,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location. 

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.